Due to the government's state of emergency declaration and to help contain the spread of novel coronavirus, for everyone's safety, this meeting was not open to the public. The live-stream video recording is available on the Peel board website.
Board takes action on Minister of Education's directions
On Nov. 27, 2019, the Minister of Education Stephen Lecce announced a review of the Peel District School Board. On March 13, 2020, Minister of Education Stephen Lecce submitted a letter to the Board of Trustees with 27 directions to the Peel District School Board, and corresponding timelines and deliverables.
See the letter from Minister of Education Stephen Lecce and full list of ministry directives.
Each of the following recommendations from the Ministry of Education was approved at the Supplementary Meeting of the Board on March 24, 2020:
Commitment to Ministry's directions
The Board of Trustees received the Minister of Education's 27 Directions to the Peel District School Board as information and commit to completion of the deliverables and timelines.
Participation on staffing panels (Direction 2)
Effective immediately, Trustees cease their participation on hiring, promotion and appointment panels, including temporary or acting positions, except for the position of Director of Education.
The Peel District School Board will establish a policy restricting Trustees from participating on hiring promotion and appointment panels, for positions, other than the Director of Education. The policy will be brought to the Regular Meeting of the Board for approval on May 26, 2020.
Trustee Code of Conduct complaints (Direction 3)
Until the Minister of Education is satisfied that Trustees are able to work together, and with the Director of Education and Associate Directors to provide good governance, the Board of Trustees suspend all complaints, whether formal or informal, pertaining to the Code of Conduct for Members of Peel District School Board, including any and all open investigations and any and all reports that are yet to be considered by the members of the Board in a public meeting.
By March 26, 2020, the Board will submit confirmation that all complaints and investigations are suspended.
Retain pro-tem parliamentarian (Direction 5)
Trustees will retain, on a temporary basis, the services of an external parliamentarian/governance expert to establish procedures and practices for effective, respectful, and transparent governance. The Board of Trustees shall retain the expert until such time as the ministry approves a progress report from the expert confirming that such practices and procedures are in place. The Board shall create a permanent position to carry out the responsibilities of the parliamentarian and to provide professional governance advisory services and support to the Board.
By April 17, 2020, the Board will submit confirmation that an expert has been retained. By June 1, 2020 and every thirty days thereafter, the Board will submit a progress report to the ministry, prepared and signed by the expert. Reports must continue until the ministry approves a report confirming that the appropriate practices and procedures are in place. No more than 45 days after releasing the temporary expert, the Board will submit confirmation that a permanent position is filled.
Centralized applicant tracking and file management system (Direction 25)
The Peel District School Board will establish a centralized applicant tracking and file management system as part of the development of the employment systems review (see Direction 24) which includes hiring, promotions and acting appointments. The Board shall immediately preserve all documentation relating to hiring, promotions and temporary appointments.
By March 26, 2020, the Board will submit confirmation of steps taken to direct all documents, including but not limited to documents under the control of members of the board, school administrators, central office staff and consultants, be preserved. By December 31, 2020, the Board will submit progress report on implementation of tracking and file management system. By August 31, 2021, the Board will submit confirmation that tracking system is in place.
The Chair of the Board, on behalf of the Board of Trustees, will regularly communicate the Peel District School Board's progress to the Minister of Education, including submission of all formal recommendations, reports and action plans as required by the Minister's Directions to the Peel board, Directions 1 to 8 inclusive, and Direction 13.
Final report – Review of the Peel District School Board – February 28, 2020